design thinkers

Office Manager/Marketing Assistant

Los Angeles, CA

The S/L/A/M Collaborative (SLAM) is seeking an energetic and organized experienced Administrative Assistant for our Los Angeles office who will also have Marketing proposal coordination responsibilities. The ideal candidate is someone who thrives in a fast-paced, multi-tasking environment, who values productivity and efficiency balanced with utmost quality, and who takes pride in flawlessly executing multiple tasks simultaneously.

Office Manager Duties

  • Answering phones, ordering office supplies and maintaining office equipment, filing, coordinating lunches and meetings, keeping office tidy, assisting staff with miscellaneous tasks;
  • Assist staff with miscellaneous tasks, i.e. drafting proposals, letters or meeting notes, scanning and printing drawings, filing paperwork and drawings, etc.;
  • Reconciling monthly accounts (i.e.: petty cash, credit card statements);
  • Place maintenance and service calls for office equipment;
  • Managing incoming and outgoing mail and packages;
  • Maintaining archived documents, which includes transferring files to storage;
  • Assist with the scheduling of travel arrangements, including car rentals and hotel reservations;
  • Managing security code access into building and coordinating with Security company.

Marketing Duties

  • Peruse sites to obtain potential opportunities for new business and maintain database;
  • Coordinating with appropriate parties to produce Marketing proposals to ensure timely submission;
  • Assembling proposal packages for submission, which may include coordination of printing, binding, delivery, etc.;
  • Entering data into Deltek database;
  • Coordination and registrations for marketing-specific conferences & trade shows.

The ideal candidate will be friendly, organized, detail-oriented, able to multi-task and work independently, and have an upbeat, “can-do” attitude. Effective communication skills, both verbal and written, are essential.
Proficiency in MSOffice and InDesign software is required.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

SLAM is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.